Module 6: Administering Printer Resources v
Customization Information
This section identifies the lab setup requirements for a module and the
configuration changes that occur on the student computers during the labs.
This information is provided to assist you in replicating or customizing
Microsoft Official Curriculum (MOC) courseware.
The labs in this module are also dependent on the classroom
configuration that is specified in the “Customization Information” section at
the end of the Classroom Setup Guide for course 1556A, Administering
Microsoft Windows 2000.
Lab Setup
The following list describes the setup requirements for the labs in this module.
Setup Requirement 1
The labs in this module require the following group accounts: Sales and
Graphics global groups.
To prepare the student computers to meet this requirement:
!"
Run the Lab061.cmd script on one of the two domain controllers in each
subdomain.
If you run the script on both domain controllers, the labs will not
function properly.
Setup Requirement 2
The labs in this module require that the printers described in the following table
be installed on the student computers.
Printer Printer name Share name Default
HP LaserJet 5Si HP LaserJet 5Si HPLaserJ Yes
HP LaserJet 5Si HP LaserJet 5Si 2 <not shared> No
HP Color LaserJet 5 HP Color LaserJet 5 HPColorL No
To prepare the student computers to meet this requirement, perform one of the
following actions:
!"
From the Trainer Materials compact disc, run the Instprint.bat script on each
domain controller in each child domain.
If you use the script to install the printers, you will have to open the
printers folder and stop sharing HP LaserJet 5Si 2.
!"
Install the printers manually on each domain controller.
Ensure that the List in directory option is selected when sharing the printers
manually.
Important
Caution
Caution
vi Module 6: Administering Printer Resources
Lab Results
Performing the labs in this module introduces the following configuration
changes:
The addition of the following shared printers: HP LaserJet 5Si, HP LaserJet
5Si 2, and HP Color LaserJet 5, which are listed in Active Directory
™
directory
service.
Module 6: Administering Printer Resources 1
Overview
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Introduction to Administering Printers
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Managing Printer Permissions
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Managing Printers
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Managing Documents in the Print Queue
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Administering Printers by Using a Web Browser
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Best Practices
Printers are a common resource shared by multiple users on a network. As an
administrator, you need to assign permissions to users to access the printers on
the network, as well as perform tasks such as managing the print queue, setting
printer priority, and redirecting documents to a different printer. With
Microsoft
®
Windows
®
2000, you can perform printer administration tasks by
using a Web browser. This simplifies the tasks greatly by centralizing printer
management.
At the end of this module, you will be able to:
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Access printers for administration.
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Manage printer permissions.
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Manage printers.
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Manage documents in the print queue.
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Administer printers by using a Web browser.
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Apply best practices for administering printers.
Slide Objective
To provide an overview of
the module topics and
objectives.
Lead-in
In this module, you will learn
about administering printers
that are a part of the existing
network.
2 Module 6: Administering Printer Resources
#
##
#
Introduction to Administering Printers
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Printing Components
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Sharing a Printer
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Locating Printers for Administration
With Windows 2000, you can share printing resources across an entire network
and administer printing from a central location.
To administer printers, you should be familiar with the different printing
components in order to understand how they fit together. You should also be
aware of how to share printers on the network and locate them for
administration.
Slide Objective
To introduce printer
administration.
Lead-in
As part of your
responsibilities as a system
administrator, you will need
to manage the printer
resources on the network.
Delivery Tip
This is an introduction to
printer administration.
Prepare students for the
topic by providing the
following key points of
information.
Key Points
The printing components
work together to complete
the print process.
Printers can be shared
for use by a large number
of users.
To locate shared printers for
administration, use the Find
feature.
Module 6: Administering Printer Resources 3
Printing Components
Word.doc
Word.doc
Printer
Printer
Printer
Print Device
Print Device
Print Device
Print Server
Print Server
Print Server
Print Command
Print Command
Print Command
Printer Driver
Printer Driver
Printer Driver
Word.doc
There are four important printing components in a network environment. These
are printers, printer drivers, print servers and print devices. To understand how
these components function together, let us examine the path followed by a print
command after it is issued from a computer.
On the computer on which it is issued, the print command goes to a printer. A
printer is the software interface between the print device and the operating
system of the computer. The printer defines where a print command will go to
reach the print device (the local computer, a network location, or a file), when it
will go, and various other aspects of the printing process. When users make
connections to printers, they use printer names, which can point to one or more
print devices.
From the printer, the print command is sent to a print server. A print server is
the computer that receives and processes documents from client computers.
The print server uses a printer driver that is installed on it to convert the print
command so that it is possible for a print device to print a document. A printer
driver is one or more files containing information that Windows 2000 requires
to convert print commands into a specific printer language, such as PostScript.
A printer driver is specific to each print device model.
After the printer driver converts a print command into a specific printer
language, it goes to the print device. A print device is the hardware device that
produces printed documents. Windows 2000 supports the following print
devices:
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Local print devices, which are connected to the local computer
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Network-interface print devices, which are connected to a print server
through the network
Slide Objective
To introduce the various
printing terms.
Lead-in
Before you administer the
printers in the network, you
need to understand the
different printing terms.
Delivery Tip
The slide for this topic is
animated. The icon on the
lower left corner indicates
the animated slide. Begin by
explaining to students that
the term “printer” is
commonly used to refer to
the print device. Then
proceed to explain what the
printer is, and walk students
through the print process.
4 Module 6: Administering Printer Resources
Sharing a Printer
HP LaserJet 4Si Properties
OK Cancel
A
pply
Ad
ditional Drivers
HP LaserJet 4Si
No
t shared
Shared as:
HPLaserJ
List in the Directory
Drivers for different versions of Windows
If this printer is shared with users running different versions of
Windows then you will need to install additional drivers for it.
General
Sharing
Ports Advanced Security Device Settings
A printer is a resource that multiple users will probably need to access. To
make this possible, you need to share the printer. To share a printer, you need to
specify a share name for the printer and then assign access permissions for users
to connect to it.
To share a printer:
1. Select the printer that you need to share, right-click it, and then click
Properties.
2. In the Properties dialog box, click the Sharing tab.
3. Select the Shared as option, and then type a share name in the box.
4. Select the List in the Directory check box to ensure that the printer
displays in Active Directory
™
directory service.
5. After you specify the required information in the Printer Properties dialog
box, click OK.
If any of the computers in the network that will connect to the shared
printer are running a version of Windows other than Windows 2000, you need
to install additional drivers on the shared printer.
Slide Objective
To explain how to share a
printer.
Lead-in
Multiple users on the
network can access a
printer. To make it possible
for all users to access the
printer, you need to share it.
Delivery Tip
Demonstrate how to share a
printer.
Note
Module 6: Administering Printer Resources 5
Locating Printers for Administration
Find Printers
File Edit View Help
Find: In: nwtraders
Fi
nd Now
Stop
Stop
Clear All
B
rowse
Advanced
Printers
Printers
Na
me:
Lo
cation:
Features
M
odel:
To perform administration tasks such as modifying permissions on a shared
printer, you need to locate the specific printer from the list of shared printers in
Active Directory. If Active Directory is large, locating a printer can be tedious.
To help you locate a shared printer easily, Windows 2000 provides the Find
feature.
To find a shared printer:
1. In Active Directory Users and Computers, right-click the domain name to
which the printer belongs, and then click Find.
2. In the Find list, select Printers. Add any search criteria for which you wish
to search—such as name, location, or model—or leave the search criteria
unspecified to search for all printers in the domain. When you are done,
click Find Now.
You can also use the Search For Printers option on the Start menu to access
the same Find Printers dialog box.
You will need to access some tasks that you perform with the printers directly,
either through the Printers option in Control Panel, or by clicking Printers on
the Settings menu on the Start menu.
Slide Objective
To explain how to locate a
printer in the network.
Lead-in
To administer a printer in
the network, you need to
locate it in Active Directory.
Key Point
When the size of Active
Directory becomes large,
locating a specific printer
can be very difficult. You
can simplify this task by
using the Find feature.
6 Module 6: Administering Printer Resources
#
##
#
Managing Printer Permissions
!
Introduction to Printer Permissions
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Assigning Printer Permissions
Permissions
Permissions
Windows 2000 allows you to control printer usage and administration by
assigning permissions. By using printer permissions, you can control which
users are able to use a printer. You can also assign printer permissions to
control which users can administer a printer and set the level of administration
for managing printers and documents.
Slide Objective
To introduce managing
printer permissions.
Lead-in
You set printer permissions
to control the use and
administration of the printers
in the network.
Delivery Tip
This section explains printer
permissions. Prepare
students for the topic by
providing the following key
points of information.
Key Points
Permissions help to control
the use of a printer.
Assign printer permissions
to allow administrative
capabilities to specific
users.
Module 6: Administering Printer Resources 7
Introduction to Printer Permissions
Print
Print
Manage Documents
Manage Documents
Manage Printers
Manage Printers
Manage Printers
Permissions
Permissions
Permissions
Permissions
Permissions
Permissions
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Allow or Deny Printer Permissions
You will use printer permissions to delegate responsibilities for specific printers
to users who are not administrators. You can also use permissions to limit user
access to certain printers for security reasons. Windows 2000 provides three
levels of printer permissions: Print, Manage Documents, and Manage Printers.
The following table lists the capabilities of each level of permission.
Capabilities
Print
Manage
documents
Manage
printers
Print documents Yes No Yes
Pause, resume, restart, and cancel the
user’s own document
Yes Yes Yes
Connect to a printer Yes Yes Yes
Control job settings for all documents No Yes Yes
Pause, resume, restart, and cancel all
other users’ documents
No Yes Yes
Cancel all documents No Yes Yes
Pause and resume a printer, and take
a printer offline
No No Yes
Share a printer No No Yes
Change printer properties No No Yes
Delete a printer No No Yes
Change printer permissions No No Yes
You can allow or deny printer permissions. Denied permissions always override
allowed permissions. For example, if you select the Deny check box next to
Manage Documents for the Everyone group, no one can manage documents,
even if you granted this permission to another user account or group. This is
because all user accounts are members of the Everyone group.
Slide Objective
To explain printer
permissions.
Lead-in
You can use printer
permissions to control who
can print and the types of
administrative tasks that a
user can do.
Delivery Tip
Emphasize to students that
they should grant to users
only the minimum
permissions required to
perform their jobs.
8 Module 6: Administering Printer Resources
Assigning Printer Permissions
HP LaserJet 4Si Properties
General Sharing Ports Advanced
Security
Device Settings
OK Cancel Apply
Ad
d
R
emove
Name
P
ermissions:
Adv
anced
Print
Manage Printers
Manage Documents
Allow Deny
Everyone
Creator Owner
Administrators (NWTRADERS\Administrators)
Server Operators (NWTRADERS\Server Operators)
Print Operators (NWTRADERS\Print Operators)
$
You can assign printer permissions to users or groups. By default, Windows
2000 assigns the Print permission for each printer to the built-in Everyone
group, allowing all users to send documents to the printer. However, you can
change these permissions if you need to restrict printer access to specific users
or groups. For example, you might need to limit the use of a color printer to
users from the Marketing department of your organization. In this case, you
would remove the default permission of the Everyone group and assign
permission only to the Marketing group.
To assign printer permissions:
1. Locate the printer by using the Find feature, and then select it.
2. In the Properties dialog box, click the Security tab. Now, you can add,
remove, or modify printer permissions for users and groups.
Slide Objective
To explain how to assign
printer permissions.
Lead-in
Remove the default Print
permission that is assigned
to the Everyone group,
unless you want anyone to
be able to print to the
printer.
Delivery Tip
Review the membership of
the Everyone group.
Demonstrate how to change
print permissions.
Key Point
All users have the Print
permission by default.
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